After the event is over, the first thing you want to do is say thank you, in person or via email, to everyone who attended. You’ll also want to direct them to your group's online space (Meetup group page) so they can be sure to know about future events. Also, be sure to follow up on any offers from people who expressed interest in helping you plan and host your next event. And don’t forget to send a thank you note to the speakers as well as to any sponsors who contributed food, equipment, or the space.

Programmatic Details

The most important steps to take after your event, before getting started on the next one, focus on documentation and communication:
  • It's recommended that you email your members, presenters, hosts, and/or sponsors to say thanks. At the bottom of this page is a sample speaker follow-up email.
  • Write an event wrap-up! You can share your experience on the NetSquared Community Blog to let other organizers as well as everyone in the global NetSquared Community know what your community is talking about. This increases the value of participation for the speaker and encourages community members who attended or didn't to get a bit more information about the speaker and the topic.
  • Encourage your members to share their pictures, ideas, or other resources from the event either on your Meetup group, a group blog, or on the NetSquared blog
  • Get started planning that next event!

Case Studies

  • Posting an event wrap-up online - NCTech4Good (Raleigh/Durham/Chapel Hill, NC, USA): Soon after a meeting, we try to post a short summary at http://www.meetup.com/nctech4good/, along with any presentation materials, and I try to remember to post the summary on http://www.netsquared.org/blog.
  • Recording events - NCTech4Good (Raleigh/Durham/Chapel Hill, NC, USA): We purchased an inexpensive Flip camera (July 2010) . I record some or the meetings. It's pretty easy to cut short clips and photos from the video. I'm really pleased with the quality of the video and the sound. I can hear the comments from attendees better on the video than I could live.

  • Case study - Toronto Net Tuesdays (TechSoup Canada) Post event highlights: Write a recap blog post (with the help of volunteers) to share highlights of the event with pictures, presentations, videos and other resources, and is sent out to everyone who attended. Occasionally follow up with specific people or they follow up organizer

  • Case study - Net Tuesday Vancouver (Elijah van der Giessen) Writing is hard! It takes time! The Vancouver crew tries to minimize the follow-up work by re-purposing what's already been done. We tend to post quick and dirty videos (Flip Camera-style, like the Raleigh group) which we post to Youtube and then get a summary of the Twitter conversation using Storify. Here's an example from a Net Tuesday event. Then we social media-ify the heck out of it. :-)

  • Case study - NetSquared Cambridge(UK) Write a wrap-up post about each event on NetSquared.org - either the organizer or the speaker or a community member. Information included: information about the event, an overview of the key points from the speaker, slides (if applicable) and any other items the speaker wants added. They found that people really like something to link back to about past events when sharing the ideas learned with a friend or colleague, and these posts have been particularly useful for that.

Available Resources


There are various resources available for the NetSquared Community to share resources and media from events, including:
  • YouTube: you can post videos from your event on YouTube and tag them "NetSquared" (or contact us for help adding your video)
  • Flickr: you can add pictures from your event to the NetSquared group on Flickr.
  • Twitter: you can include the #NetTuesday or #Net2 hashtags or @NetSquared reply in your messages to tweet about your events (we'll try to promote your events, too!) - you can see the organizers list at: http://twitter.com/NetSquared/net-tuesday-organizers
  • The NetSquared Blog (see instructions above)